Apply now »

Purchasing Card Administrator

Requisition ID: 3579
Affiliation: CUPE Municipal
Position Type: Permanent Full Time
Number of Openings: 1
Bi-weekly Working Hours: 70 hours bi-weekly
Shift/Work Schedule: Monday - Friday 
Division/ Department: Corporate Services, Accounting Services
Job Location: Fort McMurray
Pay Level: PL8
Start Rate: $ 45.16
Permanent Rate: $ 53.02 (Permanent rate effective after completion of probation)
COLA: Bi-Weekly - $480
Posted (dd/mm/yyyy): 23/08/2025
Closing Date (dd/mm/yyyy): 31/08/2025
Posting Type: Internal and External

 

We strive to make our hiring process accessible to all candidates. If you require accommodation for the interview or any other part of the application process, please let us know.

 

 

ABOUT THE DIVISION:

 

 

 The Regional Municipality of Wood Buffalo (RMWB) is seeking a passionate and driven professional to join our Corporate Services Division—a cornerstone of our municipal operations. Keep the engine running—with excellence. 

 

From IT and Accounting to Asset Management and Taxation, our Corporate Services Division supports the entire municipality. This division ensures we remain fiscally responsible, operationally efficient, and ready to meet tomorrow’s challenges. 

 

If you're ready to be part of a collaborative and forward-thinking organization where your skills make a difference, this is your space to grow. 

 

 

GENERAL DESCRIPTION:

 

Under general supervision, the Purchasing Card (P-card) Administrator performs analytical tasks, clerical support, and program management, often of a confidential nature, in support of the municipality’s P-card programs.

 

 

RESPONSIBILITIES:

 

  • Reviews department approved P-card applications for completeness of required information.
  • Submits completed applications to and receives P-cards from, credit card provider.
  • Updates training documents and ensures training is completed by all new cardholders before releasing P-cards.
  • Ensures cardholder signs purchasing cardholder agreement, signifying agreement with the terms of the P-card program.
  • Handles disputed charges/discrepancies not resolved by cardholder or department liaison.
  • Initiates change of P-card default account and/or object code.
  • Secures revoked P-cards and submits information to credit card provider.
  • Reviews credit card provider invoices, prepares for payment, and submits to Accounts Payable for processing of charges.
  • Provides recommendations for revisions to the internal policy governing the use of the P‐card program.
  • Reconciles accounting statements.
  • Reviews each P-card statement reconciliation worksheet to ensure that all required signatures and necessary supporting documents are provided.
  • Investigates and follows up with cardholders regarding transactions that lack the required supporting documentation or that appear to be non-compliant with the p-card policy.
  • Maintains knowledgeable of all applicable policies and procedures and reviews transactions to ensure all relevant policies and procedures are adhered to.
  • Provides detailed monthly internal/external reports on P-card purchases.
  • Performs other related duties as required.

 

 

QUALIFICATIONS

 

KNOWLEDGE, SKILLS, AND ABILITIES:

 

  • Knowledge and understanding of P-card programs within organizations, to include, but not limited to, the usage, responsibilities, restrictions, and non-compliance guidelines.
  • High attention to detail and the ability to accurately and expeditiously enter data, proofread data, and identify data processing errors.
  • Ability to work with minimum supervision using initiative and judgement in dealing with deadlines, workload, and uncertain situations.
  • Proven ability to communicate clearly, timely, and accurately, both verbally and in writing.
  • Ability to maintain confidentiality and discretion with client and/or municipal documents and information.
  • Ability to develop and maintain cooperative working relationships with others.
  • Ability to organize own workload, adapt quickly to change, and deliver under pressure of deadlines.
  • Ability to gather and sort large volumes of data to prepare analysis and recommendations.
  • Demonstrable proficiency in the use of Microsoft Office (Excel, Word, and Outlook), computer-based accounting systems and ERP systems (i.e. SAP), and document management software.

 

 

EDUCATION AND EXPERIENCE:

 

  • Certificate in Business Administration or Accounting; combined with five (5) years of experience in a computerized accounting environment to include two (2) years of experience in SAP accounts payable use and account reconciliation.

OR

  • Diploma in Business Administration or related Accounting Diploma program; combined with four (4) years of experience in a computerized accounting environment to include two (2) years of experience in SAP accounts payable use and account reconciliation.

 

 

OTHER REQUIREMENTS:

 

  • Submission of a Criminal Record Check.

 

 

SAFETY:

 

As an employee of the Regional Municipality of Wood Buffalo, the incumbent is responsible for understanding and actively participating in the RMWB’s health and safety management system, and complying with all policies, practices, and procedures. All employees must take reasonable care to protect the health and safety of themselves and others, as well as immediately report any concerns, near misses, incidents, and hazardous conditions to their supervisor.

 

 

To apply: Please visit our website at jobs.rmwb.ca
Current employees must apply through the internal careers site. 
We appreciate the interest of all applicants; however, only those individuals
selected for interviews will be contacted.  Late applications will not be accepted.

Apply now »