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Taxation Clerk

Requisition ID: 3602
Affiliation: CUPE Municipal
Position Type: Temporary Full Time
Fixed Term Duration: Approximately five (5) months
Number of Openings: 1
Bi-weekly Working Hours: 70 hours bi-weekly
Shift/Work Schedule: Monday - Friday 
Department/ Branch: Assessment & Taxation, Taxation
Job Location: Fort McMurray
Pay Level: PL10
Rate: $ 48.18
COLA: Bi-Weekly - $480
Posted (dd/mm/yyyy): 14/06/2025
Closing Date (dd/mm/yyyy): 22/06/2025
Posting Type: Internal and External

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GENERAL DESCRIPTION:

 

Under general direction, the Taxation Clerk is responsible for the administration of the tax roll, in accordance with municipal bylaws and all pertinent provincial and federal statutes. This position ensures that tax maintenance, notification billing, recording, and accounting procedures are completed appropriately. The incumbent bills, records, and accounts for all taxes and grants-in-lieu of taxes due to the municipality and administers the tax instalment payment plan (TIPP) program.

 

 

RESPONSIBILITIES:

 

  • Coordinate and handle the preparation, production, and mailing of all tax notices.
  • Coordinate, assemble, prepare data, and apply and reconcile all grants-in-lieu of taxes.
  • Ensure taxation reconciles with the assessment system and track monies collected from tax sales.
  • Accurately review, update, and maintain address and ownership changes for all taxation accounts.
  • Run land title reports as per established timelines, review all changes, correct discrepancies, and complete data entry into applicable system.
  • Provide land title information to assessment for updates to assessment records and prepare new accounts.
  • Prepare documentation for annual taxation audits and annual entries for adjustment to requisitions.
  • Develop queries of taxation information and export to spreadsheets.
  • Coordinate updates and perform system testing of the online taxation systems, in conjunction with the appropriate departments.
  • Provide assistance in writing and administering municipal bylaws and preparing council reports.
  • Ensure well drilling tax is levied on a timely basis.
  • Ensure payments, penalties, refunds, and adjustments are posted to customer’s accounts in a timely basis.
  • Allocate and edit the accounting entries to the individual accounts, and process and edit tax searches and tax certificates.
  • Balance and reconcile the sub-ledgers to the general ledger; complete penalty runs for all levies on the respective penalty dates; and prepare list of accounts requiring reminder notices and send notices.
  • Receive and respond to public enquiries and complaints, through various means of communication; liaise with mobile home park administrative offices regarding inventories, bills of sale, etc.
  • Verify a list of properties for the tax arrears list.
  • Support orientation and training of new and existing employees.
  • Coordinate and balance workload among co-workers.
  • Perform other related duties as required.

 

 

QUALIFICATIONS

 

KNOWLEDGE, SKILLS, AND ABILITIES:

 

  • Knowledge of modern and intermediate level accounting practices.
  • Knowledge and ability to interpret and apply the Municipal Government Act (MGA) and other related municipal government policies as related to taxation.
  • Ability to work independently conducting research, identifying issues, and solving problems within deadlines.
  • Excellent verbal and written communication, interpersonal, and customer service skills.
  • Strong organizational, analytical, interpersonal, and time-management skills.
  • Ability to work in a collaborative, team-based environment.
  • Proficient in various computer programs and Microsoft Office applications, including advanced skills in Excel.

 

 

EDUCATION AND EXPERIENCE:

 

  • Diploma in Accounting, Finance, or Business Administration with a concentration in Accounting or Finance is required.
  • Education must include both intermediate financial and managerial accounting courses.
  • Four (4) years of experience working in a computerized accounting environment is required. Must also have previous experience providing customer service to the general public, sometimes in stressful situations.
  • Experience working in a municipal property tax environment is considered an asset.

 

 

OTHER REQUIREMENTS:

 

  • Submission of a Criminal Record Check.
  • Pre-employment competency testing may be required as part of the recruitment and selection process.

 

 

SAFETY:

 

As an employee of the Regional Municipality of Wood Buffalo, the incumbent is responsible for understanding and actively participating in the RMWB’s health and safety management system, and complying with all policies, practices, and procedures. All employees must take reasonable care to protect the health and safety of themselves and others, as well as immediately report any concerns, near misses, incidents, and hazardous conditions to their supervisor.

 

To apply: Please visit our website at jobs.rmwb.ca
Current employees must apply through the internal careers site. 
We appreciate the interest of all applicants; however, only those individuals
selected for interviews will be contacted.  Late applications will not be accepted.

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